Job Description

Full-Time Administrative & Personal Assistant (Remote, Los Angeles Area)

A small, privately owned company is seeking a highly organized and proactive Administrative & Personal Assistant to support its leadership team. This is primarily a work-from-home role, but the ideal candidate must reside within a comfortable distance from both Malibu, CA and Burbank, CA as regular in-person errands and occasional meetings will be required.

The assistant will handle tasks for three executives – the Owner, President, and Vice President – primarily reporting to the Vice President, who will delegate and oversee tasks from the leadership team.

Job Responsibilities:

• Manage a dynamic calendar and schedule professional and personal appointments.
• Coordinate domestic and international travel and create detailed itineraries.
• Handle administrative tasks, including note-taking during meetings and phone calls.
• Conduct occasional research and manage special projects as needed.
• Scheduling and oversight of contractors for both professional and personal services (i.e. computer repair technicians, plumbers, landscapers, etc.)
• Arrange gifts for clients, colleagues, and personal contacts.
• Coordinate reservations for dining, events, and other engagements.
• Run personal and business-related errands including but not limited to shopping, bank deposits, vehicle maintenance appointments, etc.
• Occasional travel paid for by the company.

Qualifications & Skills:

• Minimum one year of experience as an executive, administrative, or personal assistant.
• Strong written and oral communication skills, with the ability to tailor communication styles based on the recipient.
• Ability to deliver information concisely, focusing on what is necessary without unnecessary details or emotion.
• Strong proofreading skills.
• Excellent organizational skills and attention to detail.
• Ability to work independently, prioritize tasks, and anticipate needs.
• Strong problem-solving skills with the ability to react quickly and create backup plans in changing situations.
• High level of discretion and professionalism when handling sensitive information.
• Willingness to work flexible hours, including occasional evenings and weekends.
• Proficiency in Microsoft Office, Adobe, and Final Draft.
• Valid driver’s license, clean driving record, personal vehicle, and current auto insurance.

What We Provide:

• Competitive annual salary based on experience
• ·Monthly reimbursement at the federal rate for work-related mileage
• Paid vacation time
• Paid sick days
• Paid holidays

This position is ideal for someone who is highly detail-oriented and takes pride in getting things right the first time rather than rushing through tasks. While the work environment is generally steady, the owner has high expectations, so the ability to work with strong personalities and accept constructive feedback without taking it personally is essential. If you're organized, adaptable, and capable of handling responsibilities with precision and professionalism, we’d love to hear from you!

To Apply: Please submit your resume and a brief cover letter detailing your relevant experience.

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