Job Description

Corporate Paralegal

Location: Montvale, NJ (Hybrid – minimum 3 days in office)

Temporary with the potential to go permanent

Position Summary

The Corporate Paralegal provides essential legal and administrative support to the Legal Department, with a primary focus on corporate governance and entity management, along with compliance, insurance, and general legal administrative responsibilities. This role requires strong organizational skills, meticulous attention to detail, and a solid understanding of legal terminology, procedures, and corporate operations.

Compensation is commensurate with experience. Package, including medical, dental, vision, a 401(k) with company match, and a hybrid work model.

Key Responsibilities

Corporate Governance & Entity Management

• Maintain corporate entity records, including corporate books and minute records.
• Prepare and file annual reports and other required corporate filings.
• Draft corporate resolutions under the supervision of counsel.
• Coordinate with non-U.S. colleagues and outside counsel regarding foreign entities, as needed.
• Provide administrative support to the Chief Legal Officer & Corporate Secretary, including board-related matters.

Insurance Administration

• Gather and coordinate information for corporate insurance applications and claims.

Compliance Support

• Track compliance training and assist with administering compliance training programs.

Legal & Administrative Support

• Assist attorneys and legal team members with document preparation, scheduling, calendaring, and general administrative tasks.
• Organize, maintain, and manage legal files, records, and reports.
• Conduct legal research under the direction of an attorney.

Qualifications & Requirements

Education & Experience

• College diploma or equivalent preferred.
• Minimum of three (3) years of relevant experience, or a combination of experience and specialized paralegal or legal secretarial education.
• Completion of an ABA-approved paralegal program strongly preferred.
• Prior experience in a corporate legal department preferred.

Skills & Competencies

• Experience with corporate entity maintenance and corporate books.
• Ability to prepare routine legal documents independently.
• Strong legal research and document preparation skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Knowledge of basic legal concepts, terminology, calendaring, and filing practices.
• Excellent written and verbal communication skills.
• High level of integrity, discretion, and sound judgment.
• Strong organizational skills with the ability to prioritize and meet deadlines.
• Ability to multitask, take initiative, and adapt in a fast-paced environment.
• Ability to follow complex oral and written instructions.
• Accurate typing skills and comfort with standard office equipment.

Work Requirements

• Ability to commute to Montvale, NJ headquarters.
• Hybrid work schedule with a minimum of three days per week in the office.
• Maintain regular business hours.
• Ability to build and maintain effective working relationships across the organization.

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