Job Description

Job Description

Executive Assistant – Construction & Development Firm

📍 Glendale Heights, IL (On-site) | Family-Owned Construction & Real Estate Company

About the Company

Our client is a fast-growing construction and development firm known for bringing craftsmanship, creativity, and precision to every project — from commercial buildouts to large-scale property development. The company manages projects across multiple states, with a strong focus on commercial real estate, renovation, and new construction .

Family-owned and deeply rooted in the community, this is a team that values honesty, collaboration, and pride in their work. They operate with a mix of old-school reliability and modern execution , creating an environment that’s lively, flexible, and filled with hands-on teamwork.

The Opportunity

We’re seeking a confident, organized, and proactive Executive Assistant to support the company’s two principals in day-to-day operations. This person will be a central point of coordination between leadership, field teams, vendors, and project managers, ensuring that all moving pieces stay connected and on schedule.

The role offers variety, autonomy, and direct exposure to every part of the business — from project planning to accounting and vendor coordination.

Key Responsibilities

• Provide direct administrative and operational support to the company’s two owners.
• Coordinate schedules, travel, and daily priorities.
• Track lien waivers, contracts, and other project documentation.
• Support with accounting and data-entry tasks, including invoice tracking and spreadsheet management (in partnership with the company’s bookkeeper).
• Take detailed meeting notes, follow up on action items, and keep key stakeholders informed.
• Serve as a communication bridge between project managers, subcontractors, vendors, and office staff.
• Help maintain an organized, upbeat office environment aligned with the company’s collaborative culture.

What We’re Looking For

• Previous experience supporting executives or leadership teams, ideally within construction, development, or real estate.
• Strong organizational, multitasking, and communication skills.
• Proactive problem-solver who takes initiative and thrives in a fast-paced environment.
• Comfortable managing spreadsheets and light accounting tasks (experience with QuickBooks or Excel a plus).
• Reliable, trustworthy, and confident working on-site in a small, close-knit team.

Why You’ll Love It Here

✅ Entrepreneurial, family-owned environment with high visibility and impact

✅ Opportunity to grow with a company experiencing steady expansion

✅ Fast-moving, dynamic atmosphere — no two days are the same

✅ $50,000–$70,000 base salary (depending on experience)

✅ On-site role with flexibility and direct leadership exposure

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