Job Description

Job Description

Title: Executive Assistant to Senior Leadership

Location: Bryn Mawr, PA (Onsite)

Compensation: $80,000–$100,000 + 10% annual bonus

Schedule: Monday–Friday, fully onsite

About the Role

A rapidly growing organization in the real estate and investment space is seeking a polished and highly organized Executive Assistant to provide comprehensive support to senior leaders. This role works closely with three senior-level partners and collaborates with a wider operations team of 40.

This is an exceptional opportunity for someone who thrives in a fast-paced, dynamic environment and enjoys being the strategic right hand to top executives. The ideal candidate is proactive, resourceful, solutions‑oriented, and comfortable handling sensitive information, complex workflows, and communication with high-level stakeholders.

Responsibilities

Executive & Administrative Support

• Manage complex calendars, daily schedules, and meeting coordination for senior leadership.
• Coordinate domestic and international travel arrangements.
• Screen and prioritize incoming communications; respond on behalf of leadership when appropriate.
• Prepare memos, correspondence, presentations, Excel reports, and internal documentation.
• Maintain organized digital and physical filing systems and ensure confidentiality of sensitive information.
• Handle office coordination tasks, conference room management, mail distribution, and visitor support.
• Assist with logistics and planning for the upcoming office move.

Client, Investor & Stakeholder Communication

• Serve as a key point of contact for clients, partners, and institutional investors.
• Support investor communications, scheduling, follow-ups, and preparation of meeting materials.
• Assist with legal and transaction-related documentation and investor reporting workflows.

Marketing & Database Coordination

• Assist with marketing initiatives, email outreach, and social media support.
• Help create and format marketing materials, presentations, and collateral.
• Maintain CRM databases, property management platforms, and internal tracking tools.

Operational & Office Management

• Oversee office supplies, inventory, and equipment needs.
• Coordinate with building management, vendors, and service providers.
• Assist with onboarding tasks and provide support to the operations team.
• Ensure daily office functions run smoothly and maintain a professional environment.

Financial & Project Support

• Assist with invoice processing, expense reporting, budgeting, and financial tracking.
• Maintain timelines, documentation, and materials for real estate transactions and internal projects.
• Organize and distribute property, financial, and project-related files.

Requirements

• Education: Bachelor’s degree strongly preferred.
• Experience: 5+ years of Executive Assistant or senior‑level administrative experience, ideally in real estate, financial services, investment support, or other complex corporate environments.
• Preferred: Notary Public certification or willingness to become one; experience supporting investor or transaction workflows.

Benefits

• Competitive salary (based on experience)
• 10% annual bonus
• Medical, dental, and vision insurance
• 401(k) plan
• Paid parental leave
• Wellness and mental health programs
• Career development resources

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