Job Description

Grants Billing & Revenue Manager

Rochester, NY (

Description

Job Type: Regular Full-Time

Reports To: Comptroller

Position Summary

The Grants Billing & Revenue Manager ensures that all grant-related financial activities are executed accurately, efficiently, and in alignment with funder requirements, including 2 CFR 200. This role manages the Reimbursement Calendar, the Grant Master Register, and ensures timely submission of requests for reimbursement. The position supports program and finance staff in maintaining accurate financial records and contributes to audit readiness.

Job Responsibilities

• Reimbursement Calendar Owner: track due dates, submission dates, and expected cash dates for all grant reimbursements.

• Grant Master Register Owner: maintain award details, term, budget, match requirements, reporting cadence, and funder contacts.

• Track match/cost-share monthly, retain proof on file, and provide MTD/YTD/award-to-date status.

• Manage Accounts Receivable for reimbursables: run weekly aging reports, escalate past-due items, and ensure cash is applied to the correct grant.

• Ensure billing and reports comply with 2 CFR 200 and award terms.

• Collaborate with program staff to gather necessary documentation for reimbursements.

• Prepare and submit timely draw requests with complete backup.

• Maintain clean AR aging and work toward zero rework targets.

• Partner with the Grants Compliance Manager to align billing with compliance requirements and audit readiness.

• Support process improvements that strengthen consistency, accuracy, and accountability across all grant-related financial activities.

Expected Deliverables

• On-time reimbursement requests with complete supporting documentation

• Clean AR aging reports and timely resolution of past-due items

• Updated Grant Master Register and Reimbursement Calendar

• Monthly tracking of match/cost-share compliance

• Zero rework targets for submitted draw requests

Requirements

• Bachelor’s degree in accounting, finance, business administration, public administration, or related field

• Minimum of three years of experience in nonprofit finance, grants management, or related roles

• Working knowledge of 2 CFR 200 (allowability, allocability, reasonableness)

• Strong Excel skills (including pivots and lookups) and comfort with grant billing portals

• Experience managing grants, reimbursements, and AR in a nonprofit environment

• Strong analytical, organizational, and documentation skills

• Effective communication and collaboration skills

• Ability to manage multiple deadlines and ensure consistency across programs

Competencies

• Strong attention to detail and follow-through

• Ability to manage multiple priorities and meet deadlines

• Strong understanding of grant financial management practices

• Ability to develop and maintain clear financial processes

• Commitment to the mission of the Urban League of Rochester

The Urban League of Rochester is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, gender identity or expression, sexual orientation, national origin, genetics, ability, age, or veteran status.

Salary Description

$60,000 to $70,000

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