Job Description

Vaco is seeking a dedicated and detail-oriented Purchasing Assistant Lead to oversee and coordinate the activities of a purchasing team. The Purchasing Assistant Lead will be responsible for managing procurement processes, ensuring timely and cost-effective acquisition of materials and services, and maintaining strong relationships with suppliers. This role requires excellent organizational skills, strong analytical abilities, and leadership experience.

Key Responsibilities:

• Team Leadership:

  • Supervise, mentor, and provide guidance to the purchasing assistants.
  • Delegate tasks and ensure efficient workflow within the team.
  • Conduct regular performance reviews and provide feedback to team members.

• Procurement Management:

  • Oversee the procurement of materials, equipment, and services in line with company policies and budget.
  • Source and negotiate with suppliers to secure the best terms and prices.
  • Maintain and update procurement records, including purchase orders, contracts, and supplier agreements.

• Supplier Management:

  • Build and maintain strong relationships with suppliers and vendors.
  • Evaluate supplier performance and address any issues or discrepancies.
  • Coordinate with suppliers to ensure timely delivery of goods and services.

• Inventory and Stock Control:

  • Monitor inventory levels and coordinate with warehouse staff to ensure optimal stock levels.
  • Conduct regular inventory audits and reconcile discrepancies.
  • Implement strategies to reduce excess inventory and minimize stockouts.

• Reporting and Analysis:

  • Prepare and present procurement reports to senior management.
  • Analyze purchasing data to identify trends and opportunities for cost savings.
  • Develop and maintain procurement KPIs and metrics.

• Process Improvement:

  • Identify opportunities to streamline and improve procurement processes.
  • Implement best practices and new technologies to enhance efficiency and accuracy.
  • Develop and maintain procurement policies and procedures.

Requirements:

• Experience: Minimum of 2 years of experience in procurement 
• Technical Skills: Proficiency with procurement software and Microsoft Office Suite, particularly Excel.
• Knowledge: In-depth understanding of procurement practices, supply chain management, and inventory control.
• Skills:
  • Strong analytical and problem-solving abilities.
  • Excellent organizational and time management skills.
  • Superior communication skills, both verbal and written.
  • Ability to handle sensitive and confidential information with discretion.
  • Strong attention to detail and accuracy.

Benefits:

• Competitive salary and performance-based bonuses
• Comprehensive health, dental, and vision insurance
• 401(k) plan with company match
• Paid time off and holidays
• Professional development opportunities
• Friendly and collaborative work environment

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

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