Job Description
Our client, a highly reputable investment company, is looking to hire a Senior Administrative Assistant for their NYC office. This role is providing administrative support to their Private Equity team. The ideal candidate will have at least 5 plus years of applicable experience. The successful candidate will be proactive, an excellent communicator, problem solver, highly organized and hold the utmost discretion. This is a fantastic opportunity to assist a fast-paced group at a renowned firm!
RESPONSIBILITIES
- Meeting arrangements (reserves conference rooms, arranges catering orders, guest security clearance, and restaurant reservations)
- Calendar management and updating Outlook Contacts
- Perform a range of operational support activities including compiling reports, furnishing information to internal and external parties
- Conference call scheduling in all time zones; setting up WebEx, video conferencing capabilities
- Phone call screening
- Expense report processing
- Arrange courier service
- Coordinates travel; itinerary preparation
- Organize and file all paperwork related to corporate deals; file electronically
- Basic administrative functions such as using office machines to print, scan, fax and mail packages
- Conduct internet research
- Coordinate bill payment with Accounting department for outside consulting services
- Provide back-up support to other assistants when needed
- Ad hoc projects and assignments as needed
REQUIREMENTS - 5+ years of experience in an administrative services role in a related industry
- Independent, highly organized individual. Must be extremely reliable and have a positive attitude
- Conserves executives' time by being proactive, solution-oriented and a confident communicator
- Flexible and willing to adapt to dynamic office environment
- Resourceful and creative in completing certain tasks without much direction or instructions
- Willing to take on new responsibilities and can be held accountable for the completion of all assignments
- Able to work well under pressure and maintain professionalism under all circumstances; must have excellent communication skills; must be concise in fast-paced trading environment
- Possesses the desire to excel; is self-motivated
- Strong working knowledge of computers and relevant software applications, primarily Microsoft Office Suite (Outlook, Word, Excel, PPT, SharePoint), Adobe, Concur
- Bachelor's degree preferred
SALARY $85-$90K (DOE) + Paid OT + 100% paid Benefits + Discretionary Bonus Opportunity + 401K/contribution + Great PTO
HOURS 8:30/9am-5/5:30pm (DOE) + flexibility as needed
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Job Tags
Work at office, Flexible hours,