Job Description

Job Description

Job Description

Position Summary

The Project-Grants Manager will provide critical support to the Housing Department in the administration and execution of grants and housing-related projects. This role is responsible for ensuring strict compliance with federal, state, and Tribal regulations, as well as any other applicable funding requirements.

Key responsibilities include monitoring and evaluating the progress of housing department grants, overseeing project activities, and ensuring that all financial and programmatic reporting obligations are met. The Project-Grants Manager will also coordinate the daily operations of project management, facilitating efficient workflows and ensuring that all objectives are achieved within established timelines and budgets.

Essential Duties and Responsibilities:

• Research, identify and manage the disbursement and monitoring of funds from grants, ensuring funds are used efficiently and within compliance of program guidelines and tribal policies.
• Ensure financial accountability by maintaining clear records of expenditures, preparing budget reports, and managing drawdowns in accordance with the terms of each grant.
• Prepare and submit regular financial and progress reports to funding agencies, tribal leadership, and other stakeholders to ensure transparency and accountability.
• Develop detailed project plans for housing initiatives, including timelines, budgets, scope of work, and resource allocation.
• Liaise with tribal leadership and key stakeholders to ensure alignment of housing projects with the tribe’s strategic goals and community needs.
• Facilitate public meetings and consultations with tribal members to gather input, address concerns, and ensure that housing developments reflect the community’s needs and values.
• Collaborate with external partners such as local governments, non-profit organizations, and other tribes to leverage additional resources and foster partnerships that benefit housing initiatives.
• Identify and address risks associated with project timelines, budgets, and legal requirements, and develop mitigation strategies to prevent delays or cost overruns.
• Conduct regular site visits and quality control inspections to ensure housing projects meet established standards and that any issues are addressed in a timely manner.
• Prepare comprehensive reports for funding agencies, tribal leadership, and other stakeholders on project status, outcomes, and financial performance.
• Maintain accurate records of all project activities, including financial documentation, contracts, and communication with funding sources.
• Ensure all reports are submitted on time and meet the necessary requirements set forth by funding agencies and the tribe.

Skills and Abilities:

• At least 3 years of experience in housing grant management, project management, or a related field, with a demonstrated understanding of federal and state housing regulations, specifically in tribal settings.
• Proficient in developing project strategies, defining goals, and implementing plans. Proficient at setting priorities, forecasting potential challenges, and ensuring all project components stay on track.
• Skilled in creating, modifying, and managing project and grant budgets. Able to track expenditures, analyze financial data, and submit necessary adjustments to funding agencies while ensuring regulatory compliance.
• Proven ability to oversee multiple grants and projects simultaneously, balancing deadlines and deliverables while maintaining efficiency and accuracy.
• Familiar with grant regulations, funding guidelines, and compliance requirements for federal, state, and private grants. Ensures projects adhere to legal and financial standards.
• Advanced knowledge of Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint. Accounting and project management software. Grants reporting systems.

Physical Requirements:

Physical demands described are those that must be met to successfully perform the essential functions of this job. Sitting/Mobility: 75% of time is spent in an office environment doing clerical work while with other time spent moving around work areas. Communication: effectively communicate with co-workers, Board members, outside agencies, in person/telephone/email. Vision: effectively use a computer, interpret printed materials, and appropriate paperwork. Lifting/Carrying: occasionally lift and move objects weighing no more than 45 pounds. Stooping/kneeling: access files/supplies in low cabinets/shelves. Reaching/Handling: input information into computer systems, retrieve and work with appropriate equipment. Use of standard office equipment, including computer, telephone, calculator, copiers, and fax. Work is performed on and around Tribal properties with contact/balance of time (approximately 25%) with staff/public.

Equal Opportunity Employer:

Stewarts Point Rancheria is an Equal Opportunity Employer (EOE). Reasonable accommodation will be made to enable individuals with disabilities to perform essential job functions pursuant to applicable Tribal and federal law.

Application Requirements:

• A current Kashia Housing Authority employment application.
• Introduction letter and resume of applicable experience.
• Three professional references from people you have reported to within the last 3 years.
• Proof of enrollment in a federally recognized tribe if claiming Native American Preference.

Indian Preference:

Qualified Native Americans will be given preference in hiring and all terms and conditions of employment as required by the Indian Self-Determination and Education Assistance Act (25 U.S. 450, et seq.), Tribal law and policy, and other relevant laws. If no applications from qualified Indian applicants are received, the Tribe may elect to provide training and employment opportunities to Indians not fully qualified for the position but who have demonstrated a capacity to be trained within a reasonable period.

Welcome! The Kashia Band of Pomo Indians of the Stewarts Point Rancheria is a Federally Recognized Tribe located in Sonoma County of California.
The Kashia Band of Pomo Indians were the first inhabitants of the coastal Sonoma County area around Fort Ross. The Kashia lived in lands that extended from the Gualala River in the North to Duncan’s Point south of the Russian River. From the West, Kashia territory extended from the pacific coast over coastal mountain ranges down the Warm Springs Creek to the confluence of Dry Creek, thirty miles inland. An estimated 1,500 people inhabited this area pre-contact, and migrated seasonally throughout this territory to take full advantage of the resources for their subsistence. By 1870, only 3 villages remained and by 1914, the United States Federal Government began the process of taking land into Trust, establishing the Stewarts Point Rancheria.

Company Description

Welcome! The Kashia Band of Pomo Indians of the Stewarts Point Rancheria is a Federally Recognized Tribe located in Sonoma County of California.\r\nThe Kashia Band of Pomo Indians were the first inhabitants of the coastal Sonoma County area around Fort Ross. The Kashia lived in lands that extended from the Gualala River in the North to Duncan’s Point south of the Russian River. From the West, Kashia territory extended from the pacific coast over coastal mountain ranges down the Warm Springs Creek to the confluence of Dry Creek, thirty miles inland. An estimated 1,500 people inhabited this area pre-contact, and migrated seasonally throughout this territory to take full advantage of the resources for their subsistence. By 1870, only 3 villages remained and by 1914, the United States Federal Government began the process of taking land into Trust, establishing the Stewarts Point Rancheria.

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