Executive Administrative Assistant with Accounting Duties
Location: Remote and St Petersburg - Tampa Bay Area - Florida
About the Role:We are seeking a detail-oriented and organized individual to join our team as an Executive Administrative Assistant with a strong focus on accounting support. This role is ideal for someone who thrives in a remote work environment and is comfortable managing both administrative and financial responsibilities for a fast-paced, technology-driven professional services firm.
Key Responsibilities:· Provide administrative support to ensure efficient operation of the remote office.
· Update the QuickBooks financial system daily, following generally accepted accounting principles (GAAP).
· Create and manage purchase orders and ensure employee time is accurately entered in QuickBooks.
· Run bi-weekly payroll using Insperity, and serve as the primary liaison for any payroll-related issues.
· Prepare and submit local and state sales and withholding tax reports.
· Collaborate with the Accounting team to ensure timely and accurate invoicing.
· Follow up with clients regarding invoicing discrepancies and late payments.
· Answer and direct phone calls, take messages, and manage professional correspondence.
· Schedule and coordinate meetings, manage calendars, and assist with logistics as needed.
· Perform data entry, transcribe documents, and maintain organized electronic and hard copy filing systems.
· Prepare and edit documents, including memos, reports, and emails.
· Maintain and update employee records and assist in compiling internal reports.
· Keep internal policies and procedures documentation current and accessible.
Qualifications & Experience:· Bachelor’s degree in Accounting or a related field is highly preferred.
· Proven experience in an administrative support role with financial responsibilities.
· Hands-on experience with QuickBooks and Insperity payroll processing is required.
· Strong proficiency in Microsoft Office (Word, Outlook, and especially Excel).
· Excellent organizational skills with strong attention to detail and accuracy.
· Professional communication skills—both written and verbal.
· Ability to work independently, prioritize tasks, and meet deadlines in a remote environment.
· Experience handling sensitive financial and HR information with discretion.
· Experience working for a professional services consultancy—especially in the technology or software sector—is a strong plus.
Why Join Us?This is an excellent opportunity to apply your accounting education and administrative skills in a growing technology consulting company. We offer competitive pay, a flexible remote work environment, and a collaborative, mission-driven team culture.
To Apply:...Job Description Description A Brief Overview This position is responsible for performing basic Medical Assistant duties. What You Will Do Facilitates unit operations by managing patient flow. Assist with front desk duties specific to department, including...
...Job Description Job Description Boutique Law Office is looking for a highly organized and detail-oriented individual to join our team as an Administrative Assistant/Office Manager. In this role, you will provide comprehensive support to our attorneys ensuring smooth...
...Description Job Description We are looking for a highly motivated Data Analyst/Real Estate Tax & Due Diligence Analyst to join our team... ..., and lease clauses for analysis and review. Develop recovery models for acquisitions and dispositions, ensuring accurate data...
**Why join Pearson's intern program?**Pearson is the world's learning company. We help people of all ages acquire the knowledge and skills... ...Program Offer?**We are looking for a creative and motivated **UX Designer Intern** to join our dynamic product design team. This internship...
...Healthgrades, Saint Marys Regional Medical Center is a 380-bed acute care hospital offering a robust line of inpatient, outpatient and... ..., hospital-owned multi-specialty group, as afull-timeWoundCarePhysician. Position Details: ~ Full-time opportunity ~ Schedule:...