Job Description

Special Events Coordinator

The City of Auburn Parks, Arts, & Recreation Department is seeking a talented Special Events Coordinator. This position performs professional work involving developing, implementing, and coordinating various special events. Note: This position will be supervising the Farmers Market, thus this position will be required to work on Sundays, June to mid-September.

Our ideal candidate:

• Is extremely organized
• Pays attention to detail
• Has strong communication skills
• Has the ability to juggle multiple tasks/projects and prioritize tasks
• Has strong computer programming skills

In this role, you will:

• Schedules, organizes, facilitates, coordinates, and evaluates participants, vendors, contractors, volunteers, and other related participation in a variety of special events including, but not limited to, initial contact, follow-up, and event day requirements and support; recruits new sponsors and vendors, as necessary.
• Works closely with the other Parks staff in the planning and oversight of special programs, program development, administrative support, day-of-event duties, and supervision of volunteers, facilities, and/or programs.
• Coordinates, organizes, and tracks different event budgets, vendor payments, contractors, supplies, volunteers, and non-benefitted staff related to events.
• Provides administrative and technical support to the Events, Projects, and Marketing Manager for marketing publications, grant applications, and other special programs, as assigned.
• Works courteously and effectively with public officials, citizens, contractors, vendors, developers, supervisors, and other employees, both in person and over the telephone, assisting them with a wide variety of information pertaining to City and department.

We are looking for candidates who have:

• Bachelor's Degree in recreation, Public Relations or closely related field
• AND Two years of successful professional work experience in a related
• OR a combination of education, experience, and training that indicates the ability to successfully complete the essential elements of the job listed above.
• Licenses/Certification Required: Valid state driver's license, without impending loss at time of appointment.

Why choose the City of Auburn?

• Competitive salary
• Excellent medical, dental, and vision plans with employee premiums paid by the City
• Employer contributions to the State Retirement System pension plans
• 17 days of paid vacation per year (prorated)
• 11 paid holidays per year
• 2 paid floating holidays of your choice per year
• VEBA (tax-free health savings account)
• Optional Flexible Spending benefit plan
• Deferred Compensation plan options
• Employee Wellness Program
• Employee Assistance Program
• And more!

Team Auburn values a wide range of perspectives and life experiences and believes our strength comes from the diversity of people and ideas. We welcome applications from all qualified individuals who will help us foster a workplace built on respect, collaboration, and service to the community.

The City of Auburn is an Equal Employment Opportunity (EEO) Employer. No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation, and pregnancy), age, genetic information, disability, veteran status, or any other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay, or other forms of compensation.

If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, or would like to request accommodation or assistance in the application or assessment process, please contact the recruiter listed on this job announcement.

The City of Auburn is dedicated to building an inclusive, informed city, with opportunities for all. Please make sure to submit a complete, detailed, and updated job application. You must meet the minimum qualifications to move forward in the screening process. If identified as a top candidate, a thorough background check, as well as a reference check and driving abstract review, will be required before an official position appointment will be offered.

We primarily communicate via email during the recruitment process. E-mails from auburnwa.gov and/or governmentjobs.com should be placed on your safe domain list to ensure you receive notifications in a timely manner. As a precaution, you may also want to check your junk email folders.

If you have any questions, please contact Chardae Gillespie, Human Resources Coordinator, by email at cgillespie@auburnwa.gov.

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